This Privacy Policy sets out the principles for the processing and protection of personal data of individuals using the website and the contact form available at www.webotrade.pl.

  1. Personal Data Administrator

The administrator of your personal data is: WEBOTRADE SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ with its registered office in Krężnica Okrągła, at the address: Krężnica Okrągła 225H, 24-200 Krężnica Okrągła.

KRS: 0001070164 | NIP: 7133128180 | REGON: 526981611 | E-mail: biuro@webotrade.pl

  1. Legal Basis

Your personal data is collected and processed by us in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ L 119, p. 1), commonly referred to as: GDPR.

  1. Contact Form

By using the contact form on our website, you entrust us with your data (such as name, surname, e-mail address, telephone number, and the content of the message). The purpose is to handle your inquiry, send a commercial offer, or provide follow-up contact related to our business activities. Legal basis: Art. 6(1)(f) GDPR (legitimate interest of the administrator, consisting of customer care and responding to inquiries).

  1. Voluntary Provision of Data

Providing data in the form and during the course of cooperation is voluntary; however, it is a necessary condition for us to respond to your message, prepare an offer, or execute an order. Failure to provide data will make it impossible for us to contact you.

  1. Scope of Processed Data

We process data necessary for business relationships:

  • Name and surname.
  • E-mail address and telephone number.
  • Company name and Tax ID (NIP) number.
  • Information provided voluntarily in the content of the inquiry.
  1. Data Recipients

Due to the nature of our business, data may be transferred to:

  • Business partners: in particular suppliers, shipping companies, and customs agents.
  • IT entities: Companies providing our hosting and IT systems.
  • Entities providing accounting or advisory services.
  1. Data Processing and Storage Period
  • Form data: processed until the end of correspondence, and subsequently may be stored for a period of up to 3 years to secure information in case of a need to demonstrate the course of arrangements.
  • Contractual data: processed until the end of cooperation. Subsequently, we store it for 5 years (in accordance with tax requirements) and for the period necessary to protect our mutual legal interests (usually 3 years, in accordance with statutes of limitation).
  1. Your Rights

You have the right to: access your data, rectify it, request erasure, restrict processing, data portability, and the right to object. You also have the right to lodge a complaint with the President of the Personal Data Protection Office (PUODO).

  1. Contact

For matters regarding your personal data, please contact us:

  • E-mail: biuro@webotrade.pl
  • By post to the address: Krężnica Okrągła 225H, 24-200 Krężnica Okrągła.